Terms of Service

Account access

Users are responsible for keeping sign-in credentials secure and for using the application only through accounts and organizations they are authorized to access.

Organization control

Organization administrators manage memberships, roles, policy records, assignments, and related compliance workflow settings for their own workspace.

Customer content

Organizations are responsible for the policies, files, descriptions, user details, and other content they upload or maintain in Policy Signoff.

Review evidence

Assignments, acknowledgments, timestamps, and audit history may be retained to support compliance, security, operational, legal, and administrative needs.

Acceptance of terms

By creating an account, accepting an invitation, signing in, administering an organization, or otherwise using Policy Signoff, you agree to these terms on behalf of yourself and, when applicable, the organization you represent.

If you do not agree to these terms, do not use the application.
If you use Policy Signoff for an organization, you confirm that you are authorized to do so.
Additional written agreements may apply to subscriptions, support, security, data processing, or service levels.

Accounts and organization administration

Policy Signoff is designed for organizational policy review workflows. Administrators are responsible for configuring their workspace and deciding who may access organization records.

Administrators should assign roles carefully and remove access when users no longer need it.
Users must provide accurate account information and keep credentials confidential.
Organizations are responsible for activity performed by their authorized users.
Policy Signoff may suspend or restrict access to protect the application, users, organizations, or service providers.

Policy content and customer data

Organizations control the policy files, descriptions, assignments, user information, and other content they submit to the application. Policy Signoff uses that content to provide the service and related operational support.

Organizations must have the rights and permissions needed to upload, store, assign, and share their content through the application.
Organizations should avoid uploading unnecessary sensitive personal information into policy files or descriptions.
Policy Signoff may process customer data to operate, secure, maintain, troubleshoot, and improve the application.
Customer content remains the responsibility of the organization that provides it.

Assignments and acknowledgments

The application records policy assignment and acknowledgment activity so organizations can track review status and preserve compliance evidence.

Users should review assigned policies before acknowledging them.
Acknowledgment records may include the user, policy version, due date, completion timestamp, IP address, browser user agent, and related audit details.
Administrators are responsible for deciding whether an acknowledgment satisfies the organization's internal requirements.
Policy Signoff does not replace legal, compliance, human resources, security, or professional advice.

Acceptable use

Users may not misuse Policy Signoff, interfere with the application, or use it in a way that harms others or violates applicable law.

Do not attempt to access organizations, accounts, files, or records without authorization.
Do not upload unlawful, malicious, infringing, deceptive, or harmful content.
Do not disrupt, probe, reverse engineer, scrape, overload, or bypass security controls for the application.
Do not use Policy Signoff to send spam, phishing messages, malware, or abusive communications.

Billing and subscriptions

Some organizations may use paid plans, subscriptions, checkout workflows, or billing providers. Billing terms may vary by plan, offer, or agreement.

Organizations are responsible for providing accurate billing information and keeping payment details current.
Subscription access, limits, renewals, cancellations, upgrades, and downgrades may be handled through application billing workflows or a billing provider.
Taxes, fees, refunds, and billing disputes are handled according to the applicable checkout, subscription, or written agreement.
Access may be limited, suspended, or ended if a subscription is inactive, unpaid, canceled, or otherwise not in good standing.

Third-party services

Policy Signoff may rely on third-party services for hosting, storage, email delivery, authentication, billing, monitoring, and other operational needs.

Third-party services may process account, authentication, billing, email, policy file, log, or operational data as needed to provide the application.
External authentication providers may apply their own terms and account controls when users choose to sign in with them.
Policy Signoff is not responsible for third-party services outside its control.

Service availability and changes

Policy Signoff may change over time as features, service providers, security practices, infrastructure, and business needs evolve.

The application may be updated, modified, suspended, or discontinued in whole or in part.
Maintenance, outages, provider issues, security events, or other conditions may affect availability.
Material terms updates should be reflected by revising the last updated date and, when appropriate, notifying affected users or administrators.

Termination and retention

Users and organizations may stop using Policy Signoff, and access may be ended when accounts, organizations, or subscriptions are closed, inactive, or in violation of these terms.

Some records may be retained after termination for security, backup, compliance, audit, legal, billing, or operational purposes.
Organizations should export or preserve records they need before closing an account or ending service.
Termination does not remove obligations that by their nature should continue, including payment obligations, confidentiality, disclaimers, limitations of liability, and ownership terms.

Disclaimers and liability

Policy Signoff is provided to support policy review workflows, but organizations remain responsible for their policies, compliance decisions, employment practices, and legal obligations.

The application is provided without warranties to the fullest extent permitted by law.
Policy Signoff does not guarantee uninterrupted availability, error-free operation, legal compliance, or a particular business outcome.
To the fullest extent permitted by law, liability is limited for indirect, incidental, special, consequential, exemplary, or punitive damages.
Some jurisdictions do not allow certain exclusions or limitations, so some terms may not apply to every user or organization.

Trademark and contact

Policy Signoff is a trademark of Meeks Technologies LLC. Questions about these terms should be directed to the application owner or organization administrator responsible for the workspace.